Office Manager

Seattle, WA

In our search for an Office Manager, we’re not looking for an individual to simply answer the phones and greet guests at the door. We are looking for a candidate to join our close-knit team and make this integral role your own. Having a passion for helping others as well as the agency is crucial to your success at the company as is thinking on your feet, seeing tasks through without being prompted, and having a great attitude. We are looking for a candidate to add to our already incredible team. The position is based in Seattle, but also supports other locations.

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Your position responsibilities include:

  • Serve as the first point of contact for agency – answer phones; greet visitors
  • Assistant to the CEO and executive leadership team
  • Serve as day-to-day manager of relationships with all vendors/partners (i.e. phone service, Internet, Costco/Amazon, courier, taxi/car service, building management, etc.)
  • Run errands (i.e. mail, bank, mail, coffee, lunch, etc.)
  • Master of all things kitchen: food/fridge clean-out/re-stock food, etc.
  • Manage inventories – supplies, technology, etc.
  • Ensure organization/cleanliness of office
  • Manage office related documents including vacation /sick tracker, etc.
  • Serve as liaison with company accountant (bills, new hire paperwork, etc.)
  • Work with IT to solve tech issues
  • Support teams with research/projects for agency clients
  • Assist with marketing tasks
  • Are accessible during off hours via phone (just in case)

As the successful candidate, you:

  • Demonstrate solid writing and verbal communication skills
  • Completing time-sensitive projects on-time
  • Juggle multiple tasks at once and prioritize accordingly
  • Work well in a team environment to accomplish tasks
  • Always take initiative
  • Self-manage in a very fast paced and energetic environment
  • Possess excellent organization skills
  • Understand that attention to detail is a MUST!
  • Are passionate, energetic and willing to do what it takes to get the job done

Perks include:

  • Highly competitive pay
  • Multiple bonus opportunities
  • Generous time off program including Work from Home Fridays
  • Retirement matching
  • Medical, dental, vision benefits
  • Supplemented bus pass
  • Weekly Amazon Fresh / Costco deliveries
  • Company-sponsored quarterly events and parties
  • Eclectic workspace & energetic vibe
  • Mentoring from seasoned PR pros

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Does this job description fit you? If so, send your resume to jack@barokas.com.
Barokas PR is an equal opportunity employer.

Part-Time Accounting Assistant

Seattle, WA

This position will be responsible for managing the billing and collection process, coordinating the coding and documentation of credit card charges, maintaining accounting files, tracking paid time off, and other office and accounting responsibilities as needed.   Part-time, hourly,  15-20 hours per week, M–Th.

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Reporting:

Direct reporting will be to the COO with a dotted line to the part-time CFO.

Responsibilities:

  • Prepare and send invoices to 45-60 clients as the beginning of each month. Invoices are a combination of retainer, hourly and pass-through costs, prepared through Quickbooks Online.
  • Apply client payments as received and follow-up on any past due payments.
  • Collect, code and manage charges made on company credit cards and ensure that all client related costs are billed timely.
  • Assist COO with implementing and managing an online expense report management system and process.
  • Maintain PTO tracking system and assist in time tracking reporting
  • Coordinate weekly accounts payable invoices to send to and receive from outside accountant

Requirements:

  • Experience with Quickbooks Online or other similar accounting system
  • AA degree in Accounting preferred
  • Microsoft Office Experience (Excel & Word)
  • Math aptitude with an attention to detail
  • Organizational skills, able to keep files and paperwork in order
  • Ability to communicate clearly and concisely in email or by telephone
  • Able to maintain the confidentiality of financial transactions
  • Deadline oriented

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Does this job description fit you? If so, send your resume to jack@barokas.com.
Barokas PR is an equal opportunity employer.

Account Director

Seattle, WA

The Account Director (AD) works closely with the Leadership Team (LT) VPs to help manage and execute business strategy, as well as support business development and staffing. The AD provides strategic guidance to the SAM/AM across accounts and contributes to key conversations with clients including quarterly recaps and planning, programmatic strategy, messaging exercises and changes to budget. The AD also leads strategy for all crisis communications. ADs are expected to proactively share learnings and best practices with the agency and mentor more junior staff.

More info

The Account Director (AD) works closely with the Leadership Team (LT) VPs to help manage and execute business strategy, as well as support business development and staffing. The AD provides strategic guidance to the SAM/AM across accounts and contributes to key conversations with clients including quarterly recaps and planning, programmatic strategy, messaging exercises and changes to budget. The AD also leads strategy for all crisis communications. ADs are expected to proactively share learnings and best practices with the agency and mentor more junior staff.

Account Management:

  • Oversee “kick off” of new accounts
  • Participate in weekly internal and client meetings, as needed
  • Ensure client satisfaction and flag areas of concern regarding the same and/or metrics to the VP
  • Negotiate client conflicts and serve as first point of contact for client crisis situations (broken embargo, unplanned client leadership changes, etc.)

Strategy:

  • Collaborate closely with VPs on strategy and messaging rationale
  • Conceptualize and propose new projects incorporating both offline and online communications programs, driving strategic direction for launches and account activity
  • Provide a holistic strategy and counsel to clients

Business Development:

  • Identify and pursue opportunities to grow and develop existing business on incremental value-add services
  • Independently drive new business pitches and proactively bring leads to agency from networking events, trade shows, etc.

Writing and Content:

  • Review high-impact deliverables before they are presented to client (quarterly recaps/plans, changes to SOW, launch/program strategy, messaging, etc.)

Media Relations:

  • Help brainstorm creative ideas/proactive pitches
  • Actively contribute to pitching efforts on key accounts

Leadership and Mentoring:

  • Participate in the recruiting process, showcasing proficiency at interviewing and evaluating candidates
  • Conduct employee reviews and mid-year check-in on measurement; provide continual feedback to team members on areas of improvement
  • Recommend pay raises/promotions to VP for team members as appropriate
  • Mentor Account Managers; act in AM role if required on a specific account
  • Maintain an open-door policy to discuss acct status/issues at any time
  • Work cross-functionally with other team leads to share and leverage best practices
  • Develop specialty knowledge of one or more technology practice areas (i.e. cloud, new media, etc.)

Perks include:

  • Highly competitive pay
  • Multiple bonus opportunities
  • Generous time off program including Work from Home Fridays
  • Retirement matching
  • Medical, dental, vision benefits
  • Supplemented bus pass
  • Weekly Amazon Fresh / Costco deliveries
  • Company-sponsored quarterly events and parties
  • Eclectic workspace & energetic vibe
  • Mentoring from seasoned PR pros

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Does this job description fit you? If so, send your resume to jack@barokas.com.
Barokas PR is an equal opportunity employer.

Spring Intern

Seattle, WA / Denver, CO / Detroit, MI

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Barokas PR Internship Program

The Barokas PR internship program exposes students to the daily activities of a PR agency including brainstorm sessions, online research, writing, media list development, media relations and client service. Our interns gain hands-on and in-depth experience they can use to jump-start their careers in the PR industry. PR is about being a ‘squeaky wheel’ and we encourage all of our interns to speak up in meetings and seek out new opportunities that will help them reach their own goals. After all, it’s the intern’s internship, so why not control the experience to get the most out of it.

Interested in an internship at our Seattle, Denver or Detroit offices? We hire interns on a quarterly basis with start dates beginning in January, April, July, and October. Our summer internships may have a slightly different schedule to accommodate semester schools. We finalize our interns for the upcoming quarter a month prior to the start date.

Send your resume and cover letter to one of the following: seattleinterns@barokas.com, denverinterns@barokas.com or detroitinterns@barokas.com.

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